Job Description

Are you a self-starter with organizational and strategic thinking skills? Do you have strong interpersonal and communication skills to respond to inquiries from an array of internal and external stakeholders? Are you an administrative professional who thrives in a high-energy, fast-paced environment providing a broad range of support to management and clients?

If you are detail-oriented and welcome variety in your work to juggle many tasks with competing priorities, then this might just be the opportunity you are looking for. Embrace the challenge of this position where you will coordinate and maintain daily schedules, logistical arrangements and provide confidential administrative support functions to management, clients and project teams.

Note:
• This position is required to report to and work from the physical work location a minimum of three days per week.

What can I expect to do in this role?

In this position, you will provide professional administrative support to the Director of South West Region and the leadership team by:

• Coordinating, maintaining and providing calendar management support on behalf of the Director, including coordinating with other managers and logistical arrangements and material requirements
• Receiving, monitoring, screening for proper distribution, and tracking incoming communications and correspondence and ensuring responses to inquiries are processed or actioned in a timely manner
• Preparing a variety of written materials including routine correspondence, reports, memoranda and briefing materials, presentations spreadsheets, meeting agenda and minutes
• Conducting research and analysis and preparing various reports, briefing materials and presentations to support projects and/or project teams
• Maintaining various tracking and filing systems regional and divisional SharePoint sites and producing related reports
• Providing back up administrative assistance and support, as required, to ensure effective and efficient day-to-day operations of the office