Job Description

ABOUT SPRC
The Social Planning and Research Council of Hamilton is located on the traditional territories of the
Haudenosaunee and Mississauga Nations and, within the lands protected by the Dish with One Spoon
wampum agreement.  We are committed to working within an anti-racist, anti-oppression framework and
seek qualified candidates who share our commitment to diversity, equity and inclusion.
We strive to improve the quality of life for all citizens in Hamilton through research, community
development, community engagement and system and service planning.  Our vision is to create a
community that provides a socially, physically and economically supportive environment and supports
public participation and community integration to preserve and enhance the health and well-being of our
population.  We offer work that is meaningful and opportunities to create positive impact within the
community.
POSITION SUMMARY
Reporting to the Executive Director, the Executive Assistant is responsible for providing administrative
support to the Executive Director and Board of Directors. The Executive Assistant plays a critical part in
assisting teams and projects within the organization. The Executive Assistant oversees office operations,
public relations activities, and is expected to have comprehensive knowledge of the organization’s
policies, procedures, and practices.
DUTIES AND RESPONSIBILITIES
• Oversee office operations including purchasing, development and maintenance of
administrative policies, procedures and records
• Provide IT support and liaise with IT provider
• Work closely with the Financial Administrator, providing documentation and information.
• Provide support to the Executive Director including scheduling meetings, receiving
correspondence, and maintaining calendar and files
• Provide support to the Board of Directors and their committees including meeting attendance
and minute taking, preparation of monthly Board package and updating of Board manual.
• Provide support to staff including assistance with funding proposals, reports and purchase of
service agreements
• Conduct event planning for meetings, workshops, events and conferences.
• Engage in public relations and marketing including development of quarterly newsletter, and
implementation of a communications and marketing plan
• Provide support to recruitment processes, orientation of new staff and updating policy
manuals.

• Prepare and distribute the SPRC Annual Report and coordinate the Annual General
Meeting.
• Maintain the SPRC website and social media