Events Coordinator
Job Description
Position: Events Coordinator
WHAT WE STAND FOR
The Mohawk Students’ Association exists to ensure all Mohawk Students achieve personal success in their college experience and beyond. We empower Mohawk Students to create a community they can lean on for positive experiences, relevant supports, a listening ear, and a strong voice so they can achieve personal success in their college experience and beyond.
Led by the Executive Director and an elected Student Board of Directors (BOD), we are a Non-Profit Organization that supports students through our Areas of Focus:
- Advocacy & Leadership
- Engagement & Support
- Sustainability & Operations
While we are a separate organization from Mohawk College, we work collaboratively with the college to reach our goals.
MY MSA TEAM
We live our values to ensure we achieve our Student Driven Vision and Mission. In This Together, we collaborate in transformative ways within and beyond our departments, helping wherever we are needed. We Believe it’s Possible by focusing on outcomes rather than outputs. We Foster Belonging, where all staff members feel purposeful and supported as their authentic selves. And we share and learn through the power of Storytelling.
MY PROGRAMMING TEAM
The MSA Programming Team is a department within the Student Experience Team (Programming, Student Services and Communications), that provides inclusive, social, educational, and fun experiences through events, workshops, activities, and student clubs and communities. The team collaborates with Mohawk students and the Mohawk community to meet the social, physical, mental, and professional well-being needs of students.
WHAT YOU DO
The Events Coordinator is responsible for the planning and execution of student programming and events for Mohawk students in partnership with MSA departments, staff and stakeholders, both in-person and virtually at campus and partner locations. The Events Coordinator will focus on creating and co-creating memorable experiences with students, for students, that support the programming and student life cycle framework.
What Success Looks Like in This Role:
You have a passion for working for and co-creating experiences with students. You bring a positive energy each day to mentor, inspire and build communities while fostering belonging. You have a high level of problem-solving abilities and a high level of autonomy and self-directed priorities. You can understand and articulate how programming impacts the MSA Vision, Mission and Values, and you can adapt to changing responsibilities and the diverse needs of students.
Primary Accountabilities:
- Plans and executes student programs and events best suited to support the student life cycle, following the overall programming framework.
- Lead and support a team of student staff with a focus on mentoring, supporting and leadership development. Student staff play an integral role in the planning and execution of student programming and events.
- Collaborate with MSA staff, BOD, college staff and community partners to support the overall balanced programming slate.
- Collects, analyzes and utilizes student programming feedback.
Requirements & Prerequisites
HOW YOU DO IT
Responsibilities
- Collaborates with the MSA Student Experience Team to execute student-focused programs and experiences at all campuses and virtually, which includes program logistics and partnering with other staff.
- Supports programs that celebrate days of significance (holidays, celebrations, awareness themes and important college-wide dates).
- Hires, mentors, develops, and supports the student programming staff.
- Coordinates contracts, facilitates payments, purchases, prizes and the use of spaces, venues, and equipment.
- Helps inform budget plans approved by the Programming Manager
- Champion in interpersonal facilitation and fostering belonging amongst students, staff and participants.
- Develops relationships and collaborations with campus partners (i.e. Student Life, Athletics and Recreation, Indigenous and International Services, Accessibility, Wellness, etc.) to coordinate programming efforts and initiatives that support the student life cycle
- Collects and analyzes post-program feedback
- Executes risk management and safety plans.
What you Need in Education, Experience, and Training for your Department:
- Post-secondary in Event Management, PR, Marketing or Communications with 2 years practical experience OR 3+ years’ experience in an event setting.
- Experience in leading students, preferably in a post-secondary environment, providing support and mentorship.
What Knowledge, Skills, and Attitudes that you require:
- Passion for working for and with post-secondary students
- Desire for lifelong learning
- Ability to adapt to an ever-changing environment
- Maintain external collaborative relationships while nurturing new opportunities.
- Proficiency and comfort in a digital environment
- Strong group facilitation and public speaking skills, both virtually and in-person
- Comfortable with streaming platforms, audio and visual equipment and/or the willingness to learn and seek training and support.
- Ability to work independently/in a team with minimal guidance.
- Excellent communication and interpersonal skills.
- Exceptional organizational and multi-tasking skills.
- Valid driver’s license and own vehicle
Physical Demands/Work Environment
- Standard work hours are 35 hours per week. This may include evenings and weekends when required.
- Travel between campuses will be required
- Able to work in a variety of event-related settings that may involve sitting, standing, lifting, and transporting.
HOW WE SUPPORT YOU
This position is entitled to the following comprehensive compensation package:
- Health and Dental Benefits.
- Employee and Family Assistance Program (EFAP).
- Enrollment in the CAAT Defined Benefit Pension Plan.
- 15 Paid Vacation Days and additional vacation for all college closures.
- 12 Paid Personal days.
- Staff Wellbeing Initiatives.
- Celebrate an Individual’s Authentic Self.
- Personalized Success Plans and Professional Development.
- Work Culture that prioritizes that staff have a voice, feel a sense of belonging, and have fun together
EQUITY, DIVERSITY AND INCLUSION
The MSA seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially seeks applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of our commitment to accessibility for all persons with disabilities, The MSA will, upon the request of the employee provide accommodation.
Should you require accommodation at any point during your employment with the MSA please contact People and Culture.
How to Apply:
- Please follow this link to the MSA Website. https://www.mohawkstudents.ca/get-involved/student-job-postings/events-coordinator/
- Please include in the subject line of the email the title Events Coordinator, your last name first and then your first name
- Include Resume and create a Work Sample based on the questions below which you may submit the answers in what every format you see fit.
If you have questions regarding the hiring process for the Events Coordinator position or you require accommodation in the interview process, please contact our People and Culture Manager.
We will be accepting applications until April 22, 2022 or until the position is filled. The expected, flexible start date is May, 2021.
How To Apply
- Please follow this link to the MSA Website. https://www.mohawkstudents.ca/get-involved/student-job-postings/events-coordinator/
- Please include in the subject line of the email the title Events Coordinator, your last name first and then your first name
- Include Resume and create a Work Sample based on the questions below which you may submit the answers in what every format you see fit.
If you have questions regarding the hiring process for the Events Coordinator position or you require accommodation in the interview process, please contact our People and Culture Manager.
We will be accepting applications until April 22, 2022 or until the position is filled. The expected, flexible start date is May, 2021.
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