Job Description

Executive Assistant – Maternity Leave

ABOUT SPRC

The Social Planning and Research Council of Hamilton is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the Dish with One Spoon wampum agreement. We are committed to working within an anti-racist, anti-oppression framework and seek qualified candidates who share our commitment to diversity, equity and inclusion.

We strive to improve the quality of life for all citizens in Hamilton through research, community development, community engagement and system and service planning. Our vision is to create a community that provides a socially, physically and economically supportive environment and supports public participation and community integration to preserve and enhance the health and well-being of our population. We offer work that is meaningful and opportunities to create positive impact within the community.

POSITION SUMMARY

Reporting to the Executive Director, the Executive Assistant is responsible for providing administrative support to the Executive Director and Board of Directors. The Executive Assistant plays a critical part in assisting teams and projects within the organization. The Executive Assistant oversees office operations, public relations activities, and is expected to have comprehensive knowledge of the organization’s policies, procedures, and practices.

DUTIES AND RESPONSIBILITIES

• Oversee office operations including purchasing, development and maintenance of administrative policies, procedures and records.
• Work closely with the Financial Administrator, providing documentation and information.
• Provide support to the Executive Director including scheduling meetings, receiving correspondence, and maintaining calendar and files.
• Provide support to the Board of Directors and their committees including meeting attendance and minute taking, preparation of monthly Board package and updating of Board manual.
• Provide support to staff including assistance with funding proposals, reports and purchase of service agreements.
• Conduct event planning for meetings, workshops, events and conferences.
• Engage in public relations and marketing including development of quarterly newsletter, and implementation of a communications and marketing plan.
• Provide support to recruitment processes, orientation of new staff and updating the Human Resources Manual.
• Prepare and distribute the SPRC Annual Report and coordinate the Annual General Meeting.
• Help maintain the SPRC website and social media