Human Resources Administrator
Job Description
JOB DESCRIPTION
TITLE OF POSITION: Human Resources Administrator
REPORTS TO: Human Resources Manager
HUMAN RESOURCES ADMINISTRATOR
PRIMARY PURPOSE
Six Nations Group (SNG) is committed to pursuing economic self-sufficiency without sacrificing the cultural values and integrity of the Six Nations People.
Reporting to the Manager of Human Resources, the Human Resources Administrator provides comprehensive administrative support across HR functions This role serves as a key liaison between HR, managers, and employees, ensuring efficient, accurate, and complaint HR operations. The position also supports workplace Health & Safety initiatives, contributing to a safe, compliant, and positive work environment.
DUTIES
| # | DUTIES | % OF TIME |
| 1 | Recruitment & Onboarding
Coordinate the full recruitment cycle, including job postings, candidate screening, interview scheduling, and preparation of employment offers. Serve as the primary point of contact for recruitment inquiries and ensure all processes follow organizational policies. Support onboarding by facilitating orientations, completing new hire documentation, and ensuring compliance requirements such as Police Record Checks are fulfilled and accurately recorded. |
25% |
| 2 | Payroll & Benefits Administration
Process bi-weekly payroll in an accurate and timely manner while maintaining up-to-date employee payroll records, including salary changes, deductions, and tax information. Ensure compliance with applicable legislation and internal policies, and investigate discrepancies. Administer employee benefits, including enrollments and updates, liaise with providers, and respond to employee inquiries regarding compensation and benefits. |
25% |
| 3 | HR Administration & Employee Records
Maintain and update employee records and HR documentation across the full employee lifecycle, including employment changes. Ensure all records are accurate, complete, and compliant with relevant legislation. Support HR processes and reporting, generate metrics as needed, and maintain strict confidentiality while acting as a liaison between employees, managers, and HR. |
20% |
| 4 | Health & Safety Coordination
Support compliance with the Occupational Health & Safety Act (OHSA) and internal safety policies by maintaining training records, certifications, and incident documentation. Assist with safety orientations, audits, and initiatives, and support incident investigations as required. Promote a culture of workplace safety and act as a resource for employee health and safety questions. |
15% |
| 5 | HR Process Improvement & General Support
Contribute to HR projects and continuous improvement initiatives by assisting with process enhancements, policy updates, and system improvements. Provide general administrative support to ensure efficient HR operations and consistent application of policies and procedures. |
5% |
| 6 | Communication & Stakeholder Support
Provide timely and professional responses to employee and manager inquiries while supporting clear communication of HR policies, procedures, and updates. Build and maintain positive working relationships with internal and external stakeholders. |
5% |
| 7 | Other Related Duties
As required. |
5% |
NATURE AND SCOPE OF POSITION
This position operates at an administrative and operational level, providing support to the Human Resources function across multiple service areas. The role is responsible for coordinating HR programs, maintaining employee records, supporting payroll and recruitment processes, and ensuring compliance with applicable legislation and organizational policies. The position requires strong attention to detail, collaboration with managers and employees, and the ability to manage confidential information while supporting a positive and compliant workplace, including health and safety initiatives.
KNOW-HOW
- Working knowledge of human resources practices, employment legislation, and regulatory compliance (e.g., ESA, OHSA, Human Rights Code)
- Understanding of payroll processes, benefits administration, and HR systems (HRIS/HRMS)
- Strong administrative and organizational skills with attention to detail and accuracy
- Effective communication and interpersonal skills for interacting with employees, managers, and external stakeholders
- Basic understanding of workplace health and safety practices and documentation requirements
PROBLEM-SOLVING
- Resolving day-to-day HR administrative issues such as payroll discrepancies, employee inquiries, and documentation gaps
- Balancing multiple priorities and deadlines across recruitment, payroll, and HR processes
- Identifying and addressing data inconsistencies or compliance concerns proactively
- Handling sensitive and confidential information with discretion and sound judgment
ACCOUNTABILITY
- Ensures accuracy and completeness of employee records, payroll data, and HR documentation
- Supports compliance with employment legislation, organizational policies, and health and safety requirements
- Contributes to effective HR service delivery and employee experience
- Maintains confidentiality and integrity of sensitive employee and organizational information
WORKING CONDITIONS
Physical Effort: Normal physical effort required.
Physical Environment: Generally agreeable office environment.
Sensory Attention: Requires attention for data entry, documentation, and compliance tracking.
Mental Stress: Moderate – due to deadlines, multiple competing priorities, and the need for accuracy and confidentiality.
SPECIFICATIONS
Education:
- Post-secondary education in Human Resources, Business Administration, or related field preferred
- CHRP designation or progress toward designation considered an asset
Experience:
- 2-4 years of experience in an HR, payroll, or administrative role
- Experience supporting recruitment, payroll, or benefits administration considered an asset.
Knowledge and Skills:
- Knowledge of employment standards, payroll practices, and HR administration
- Strong organizational, record-keeping, and data management skills
- Proficiency with Microsoft Office and HRIS/HRMS systems
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
Competencies and Abilities:
- Attention to detail and accuracy
- Time management and ability to prioritize tasks
- Customer-service orientation and interpersonal skills
- Problem-solving and adaptability
- Ability to work independently and collaboratively
OTHER REQUIREMENTS
- Police record check required
- Ability to maintain confidentiality and professionalism
- Flexibility to work occasional additional hours as required
- Basic understanding of workplace health and safety responsibilities
IMPACT OF ERROR
Error in judgment may result in inaccurate employee records, payroll discrepancies, non-compliance with legislation, loss of employee trust, and potential reputational or financial risk to the organization.
CULTURE
The purpose of Six Nations Group is to enhance Six Nations to derive economic benefits, create employment for community members, and generate income to support community priorities.
Six Nations Group will pursue economic self-sufficiency without sacrificing the cultural values and integrity of the Six Nations People.
EXTERNAL/INTERNAL RELATIONSHIP
- Employees and Managers across departments
- Human Resources team
- Payroll and benefits providers
- Government agencies (Service Canada, CRA, WSIB)
- External vendors and service providers
DIMENSIONS (FINANCIAL/STAFF)
- No direct supervisory responsibility (may provide administrative support to HR leadership)
- Responsible for accuracy of employee data and payroll inputs
- Supports HR processes that impact organizational operations and compliance
- Contributes to reporting and tracking of HR and health & safety metrics
Requirements & Prerequisites
How To Apply
Apply directly through our website: https://sngrdc.criterionhcm.com/jobs/200/1/#174
All Applicants will be contacted about their application status directly.
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