Office Assistant - Canada Summer Jobs Program

Company: St. Joseph's Healthcare Foundation Hamilton
Wage: 22.60
Time: Full Time (30+ Hours a Week)
Hours per Week: 35
Public Transport Accessible? Yes
Suitable for Students? Yes

Job Description

Position: Office Assistant (2 positions)
Reports to: Executive Assistant to the CEO and Senior HR Officer
Direct Reports: None
Position Type: Full-time (35 hours per week), Contract (8 weeks)
Anticipated Start Date: Between June 15, 2026 – July 6, 2026
Position Status: Canada Summer Jobs Program
Posting Date: Friday, May 1, 2026
Closing Date: Friday, May 15, 2026
Salary: $22.60 per hour
Workplace Location: St. Joseph’s Healthcare Foundation, 224 James Street South, Hamilton, ON Hybrid Work Model – 3 days on site required

About St. Joseph’s Healthcare Foundation:
At St. Joseph’s Healthcare Foundation, we work with grateful patients, individuals, corporations and foundations, healthcare professionals and research teams to raise funds to help purchase essential equipment, pursue novel health research, renovate patient care areas, and support the future of healthcare. We’re also big believers in creating a culture that supports a healthy work-life balance, encourages collaboration and teamwork, and fosters personal and professional growth. St. Joseph’s Healthcare Foundation is accredited through Imagine Canada’s Standards Program for its excellence in fundraising, financial accountability and transparency, governance, volunteer involvement and staff management.
St. Joseph’s Healthcare Foundation Hamilton is looking for two Office Assistants to join our team of dedicated, caring and mission-focused professionals.

Core Function: The Office Assistant plays an integral role in advancing the mission of St. Joseph’s Healthcare Foundation. The Officer will support key fundraising activities across various departments of the Foundation, including donor relations, special events and community partnerships, marketing and communications, and administration.

Why Work with Us?
• Living wage employer
• Flexible work arrangements including hybrid work
• Early Fridays for the months of July and August
• Access to the St. Joseph’s Healthcare Hamilton Wellness and Employee Discount program
• Discounted on-site parking

Key Accountabilities:
The Office Assistant will assist various departments of the Foundation. Tasks and responsibilities may include, but are not limited to the following:

Donor Relations
- Donor event set-up
- Donor wall review and assist with naming inventory project
Special Events and Community Partnerships
- Ordering materials and signage
- Assembling kits/packages for event participants
- Delivery of packages to supporters and partners
- Testing website platform applications
- Coordinating in-kind donation requests and follow-up
- Updating and reviewing of letters, proposals and other content
Marketing and Communications
- Placing/restocking Foundation collateral and materials at all Hospital campuses
- Supporting and staffing Foundation events and activations
- Inventory and organization of Foundation collateral and supplies
- Folding and mailing correspondence
Administration
- Assisting with digitization of records
- Conducting preliminary research on policy and process improvement topics
- Other duties as assigned according to the needs of the Foundation team

Requirements & Prerequisites

Skills Required:

To be eligible for the Canada Summer Jobs Program, youth must:
- Be between 15 and 30 years of age at the beginning of the employment period
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
University degree of college diploma preferred
Exceptional ability to multi-task with strong attention to detail
Strong oral and written communication skills
Excellent computer skills
Ability to work collaboratively with volunteers and staff

How To Apply

Application Procedure
If this role interests you, please submit your resume and cover letter with the subject line Office Assistant to hr@stjoesfoundation.ca by Friday, May 15.

Our Commitment to Equity, Diversity, and Inclusion: St. Joseph’s Healthcare Foundation is an equal opportunity employer committed to equity, diversity, and inclusion. We aim to reduce barriers and support accessibility and as such, we will accommodate any needs set out under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code.

Thank you for your interest in working with St. Joseph’s Healthcare Foundation; only those selected for an interview will be contacted. We currently do not use artificial intelligence during our candidate screening, selection or interview processes.