Executive Assistant to the CEO (Hybrid)

Calendar management

Scheduling

Confirmations reminders

Supporting minor client communication and follow-ups as needed.

Serving as the communication bridge between the CEO, the team, and clients.

Email follow-ups + basic client communication

Phone calls (confirmations, follow-ups, light outreach)

Checking in with staff/clients and keeping tasks organized daily

Coordinating Zoom / Google Meet calls

Admin support (notes, documents, follow-up tracking)

Occasional errands (drop-offs, pickups, local tasks as needed)

Assist onboarding new staff and clients

Reviewing potential candidates and product/vendor proposals, and providing recommendations to the CEO on whether to explore them further

Canadian Citizen

Located in Hamilton

Available for shift work between 8AM–5PM

Must have your own: Laptop, Phone & Reliable WiFi

Quiet home office setup (no background noise)

Comfortable with Zoom / Google Meet

Reliable transportation is a plus

Organized, dependable, and professional

Strong communication (email + phone)

Able to multitask and stay on top of follow-ups

Ok with making phone calls to co-ordinate with staff and clients

Works independently without needing supervision

Entry Level Position

Basic knowledge of excel, word, zoom/google meet and chatgpt