Finance Administrative Assistant (Full-Time Temporary Contract)

Job Description

Employment Hamilton is a non-profit organization delivering employment and workforce development services to the Hamilton community. Strong financial administration is critical to ensuring accountability, funder compliance, and effective program delivery.

Position Summary

Employment Hamilton is seeking a detail-oriented Finance Administrative Assistant to support the organization’s financial and administrative operations. This role focuses on accurate data entry, financial record maintenance, and administrative support to the finance function in a high-volume environment.

The successful candidate will be highly organized, comfortable working with numbers and databases, and able to maintain a high degree of accuracy and confidentiality.

Employment Type: Full-Time, Temporary Contract

Contract Term: Until March 31, 2027

Location: In Office – Hamilton, ON

Key Responsibilities

Financial Administration

• Enter and maintain financial data with a high degree of accuracy
• Process invoices, expense claims, purchase documentation, and reconciliations
• Support accounts payable and accounts receivable functions
• Assist with tracking program expenditures and documentation for funder reporting
• Maintain organized financial records and supporting documentation

Data Entry & Reporting Support

• Perform high-volume data entry related to financial and administrative records
• Verify, audit, and correct data discrepancies
• Assist with generating routine financial and administrative reports

General Administrative Support

• Provide administrative support to the Finance Manager and management team
• Maintain filing systems in accordance with financial controls and policies
• Adhere to privacy, confidentiality, and internal control requirements