Financial Coordinator

Job Description

The Animal Facilities in the Faculty of Health Sciences at McMaster University is welcoming applications for a full-time, Financial Coordinator to join our team!  This is an excellent opportunity for a financial professional to join us in an essential support role for the department.

About McMaster

At McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of everyone. McMaster is one of the Top 70 Universities in the World and is recognized as Canada’s Most Research-Intensive University.  McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada’s Top Diversity employers.

Our Faculty and Culture of Excellence

The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty.  Our pioneering approaches to education and our reputation for world-class research has consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.

Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty’s commitment to our values of inter-professional collaboration, commitment to our communities, accountability, innovation, excellence, integrity, respect, and optimism.

The Opportunity

The Animal Care Program at McMaster University operates as a Central Service/core facility within 8 distinct animal (multi-species) facilities and numerous procedural spaces across campus. Collectively, these facilities house more than 25,000 animals. Facilities are distributed across the McMaster University campus, and at St. Joseph’s Healthcare Hamilton, McMaster Innovation Park, the Juravinski Cancer Center, and the David Braley Research Institute (DBRI) at Hamilton Health Sciences.

The Financial Coordinator is responsible for applying knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions.  They analyze, record, classify, and summarize accounting data according to established procedures. They ensure accuracy and compliance with existing guidelines, policies, and procedures.  They provide lead hand direction to other staff.

Key functions include the following:

• Monitor acquisitions transactions to ensure compliance with the University Procurement policy.
• Coordinate the collection, verification, analysis and reporting of financial data.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Ensure that the appropriate taxes are paid and rebates received for each invoice.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Implement and maintain budgets in the system and make adjustments to budgets and currency throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses for review.
• Generate reports and account statements and review for accuracy.  Information is included in the submission of statistics to external agencies.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as travel and expense reports, non-po vouchers, invoices, journal entries, purchase requisitions, p-card transactions, receivables, and payables.
• Process, verify, and balance financial records and business transactions, such as accounts payable, and accounts receivable.
• Participate in the monitoring and reconciliation of accounts and investigate discrepancies using established procedures.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Tests electronic financial products to determine their suitability and develops procedures for their implementation.
• Maintain filing systems, both electronic and hard copy.
• Maintains confidentiality of user information.

Supervision:

• Provide lead hand direction and is responsible for the quality and quantity of work of others.